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September 16, 2021 Board Agenda

Monday, 13 September 2021

WESTHEIMER LAKES PROPERTY OWNER’S ASSOCIATION
Board of Directors Meeting Notice Date| 6:00 P.M.| Thursday, September 16, 2021
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AGENDA
 

OPEN SESSION – 6:00 P.M. – 7:00 P.M.

 
  1. ESTABLISH QUORUM & CALL TO ORDER.
  2. COMMUNITY EVENTS UPDATE – Iyesha
  3. SECURITY UPDATE – Jeremias Flores, SunStates Security
  4. REVIEW AND APPROVAL OF MEETING MINUTES – July 15, 2021
  5. TREASURER REPORT & FINANCIAL REVIEW –

VI.SUMMARY OF BOARD ACTIONS & EXPENDITURES IN BETWEEN MEETINGS

  1. Bio Readers replacement at Splashpad and North                                                                                           $2,119.00
  2. Constables Contract:                                                                                    $129,780.00
  3. EZ Tag Reader repair/replacement at Canyon Spring                                $3,500.00
  4. South/East light set replacement                                                                                            $2,649.50
  5. Removal of 6 dead trees and grind stumps                                                $2,100.00
  6. Replace damaged windscreens at tennis court                                                                                              $900.00
  7. Repair fallen fence off Sweet Orchid Ln.                                                                                              $348.38
  8. Clubhouse hours sign removal                                                                                              $150.00
  9. Repair Exit gate at Canyon Gate/owner reimbursement                                                                                   $5,917.65
  10. Replaced barrier arm for the visitor lane due to owner/visitor damages. Homeowner has made reimbursement for repair costs.                                                                                        $632.69

VII.NEW BUSINESS

  1. Appointment of Officers.
 
  1. Splashpad repairs
  2. Pool Closures
  3. Parking enforcement
  4. Homeowner registration on Crest Website
 

VIII.COMMUNITY INSPECTIONS & ENFORCEMENTS

  1. ARCHITECTURAL REVIEW
  2. HOMEOWNER OPEN FORUM - Please note that this meeting will be conducted by conference call. Owners will be able to listen to the meeting; however, owners will not have the ability to address the Board during the conference call. If you have any question(s) for the Homeowners Open Forum, please complete the question form and submit to the Community Manager, Maggie Mckay, at wlgate@westheimerlakespoa.com by 12:00 pm on Wednesday, September 15, 2021. Please note that there is a three- question limit per household. Any questions that are specific to an owner’s account or that are considered private and/or confidential will not be included in the open forum Q&A and individual responses will be sent to those owners via email. Any duplicate questions will only be answered one time.
  3. NEXT MEETING DATE: Thursday, November 18, 2021 @ 6:00 P.M. TBD

XII.ADJOURN

 
 
EXECUTIVE SESSION – 7:00 P.M. – 8:00 P.M.
 
  1. PURPOSE – To consider actions involving personnel, pending or threatened litigation, contract negotiations, enforcement actions, confidential communications with the Association’s attorney, matters involving the invasion of privacy of individual owners, or matters that are to remain confidential by request of the affected parties and agreement of the Board.
  2. Homeowner Requests.
  1. ADJORNMENT

Open-Agenda-Board-Packet-9-16-21.pdf



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